We are looking for a capable and service oriented female Front Office Executive who will be the first point of contact for clients and customers and would be responsible for performing essential front desk administrative duties while maintaining the professional image of the firm.
In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors and any other administrative task assigned by the Management.
1. Responsible for welcoming visitors and guests – directing them to the appropriate staff member.
2. Responsible for scheduling appointments, meetings, and management of calendar coordination.
3. Answering telephone calls, as well as screening and forwarding calls.
4. Welcoming and assisting visitors in a friendly and professional manner.
5. Handling basic inquiries and sorting out mail, and copying, scanning, and filing documents.
6. Monitoring office supplies and ordering replacements.
7. Keeping the reception area tidy and observing professional etiquette.
8. Performing other administrative tasks, if required.
1. Ordinary National Diploma (OND), and at least (2) years of experience in a similar role.
2. Very proficient with the use of computers (IT savvy)
3. Very good command of written and spoken English,
4. Exceptional ability to create a welcoming environment,
5. Experience in answering and screening calls, as well as scheduling appointments,
6. Ability to observe business etiquette, phone etiquette, and maintain a professional appearance,
7. Proficiency in appointments scheduling and call forwarding systems,
8. Experience in the use of Google and Microsoft Office suite applications,
9. Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
10. Ability to coordinate several projects to a successful completion with little or no supervision
11. Working knowledge of printers, copiers, scanners, etc, and
12. Excellent interpersonal and communication skills.
1. Application deadline is December 4th, 2022
2. Qualified and interested candidates should either fill the form below or send a copy of their Resume and Cover letter to email@example.com
3. Only shortlisted applicants will be contacted.